2) ASAP – Attendance Support and Assistance Program
If a member receives a letter about the ASAP program and are invited to a meeting with Human Resources or Manager of Patient Care, the Union recommends contacting our office at 204-783-4338 to secure representation at these meetings. It is your right and we do want to be there to support you.
What is the Attendance Support and Assistance Program or ASAP?
Developed with the goal to assist Employees to achieve regular attendance at work. It is non disciplinary in nature. Its purpose is to provide a consistent approach to monitor, evaluate, discuss, document, report and follow up Employees attendance with a plan to improve attendance.
Managers and Human Resources regularly review attendance records on Employees and if an Employee Attendance record indicates that they fall below HSC’s comparator rate of 6% in a quarter or 12÷4=3 months or over an 8-12 week time period, an Employee may be started on the ASAP process.
Individual circumstances must be taken into account when assessing or proceeding on the Steps of ASAP.
Step 1 – Initial meeting – communicate the concern
Step 2 – Formal attention to attendance – involves a review of attendance since last meeting, an offer of EAP which is confidential. A record is kept in an Employee file
Step 3 – Notice of possible termination if no improvement
Step 4 – Assessing ongoing viability of employment
Frustration of contract is the language Employers use and will result in loss of employment.
Employee should file all support documentation of chronic medical conditions, Dr. notes, etc. at OESH – 6th floor Isabel M. Stewart on McDermot Ave. All staff have files kept at OESH and all medical notes and certificates should be taken to OESH and filed there for the record.